Description
A Filipino guest list is never short. There are relatives from both sides, ninongs and ninangs, the candle, veil and cord sponsors, little bearers and flower girls, titos and titas flying in from abroad, and a caterer waiting for your final count. This tracker keeps all of it in one calm, easy-to-read spreadsheet.
Add one row per guest and pick their side, group, age, invitation and RSVP from simple dropdowns. The Guests tab tells you who still needs an invitation, whose reply is due soon and who needs a follow-up after your RSVP deadline. Pick a table for each guest, and the Tables tab shows the seats left at every table and flags any table that's over capacity.
The Dashboard brings it together: invited, attending, declined and not yet answered; adults, children and infants; counts by side and by group; meal counts for your caterer; and an estimated final headcount with an optional caterer buffer. The Entourage tab shows which roles are filled, from principal sponsors to the coin and Bible bearers. Travel & Stay keeps arrivals, pickups and lodging for out-of-town and balikbayan guests.
You type only in the white cells. The counts and flags are worked out for you, and those cells are locked so a formula isn't erased by accident.
Entourage roles and the number of sponsors differ by family, parish and officiant, so check with yours. Ask your caterer when they need your final headcount.
What's included
- Guest List & RSVP Tracker, blank, set for A4 printing (.xlsx)
- Guest List & RSVP Tracker, blank, set for US Letter printing (.xlsx)
- Filled-in example file with made-up names, labelled as example data (.xlsx)
- Read-me
- Personal Use License
- Customization Guide
What's inside
Tabs in each spreadsheet:
- Start Here: how it works and the colour key
- Dashboard: headcounts, seating summary, counts by side and group, meal counts and a chart
- Lists: dropdown choices; rename groups, roles and meals
- Guests: 500 rows with side, group, role, age, plus-one, invitation, RSVP, meal, allergies, table, travel, gift and thank-you, plus RSVP and seating flags
- Tables: 80 tables with seats, assigned, attending, children, seats left and capacity flags
- Entourage: 20 roles with needed, assigned, attending and still to fill
- Travel & Stay: 100 rows for arrivals, departures, pickups and lodging
Format
Made for Microsoft Excel: an .xlsx workbook with working formulas, dropdown lists, filters and conditional colours. No macros. Built and tested for the .xlsx format; other spreadsheet apps may display some features differently.
Each tab prints one page wide. One blank file is set to A4 (210 × 297 mm) and one to US Letter (8.5 × 11 in).
Who it's for
- Engaged couples planning a wedding in the Philippines
- Filipino couples abroad with guests flying home for the wedding
- Couples with big family guest lists and many sponsors
- Coordinators helping a couple with RSVPs and seating (with the couple's copy)
FAQ
Is this a physical product? No. It's a digital download.
Which app do I need? Microsoft Excel. The file is a standard .xlsx with no macros. Other apps may open it, but dropdowns, colours or sheet protection may look or behave differently.
How many guests does it hold? 500 guest rows, 80 tables and 100 travel rows. The Customization Guide shows how to add more.
Can I change the groups, roles and meal choices? Yes. Rename them on the Lists tab.
Does it send invitations or collect RSVPs online? No. You type in the replies as they come in, and the tracker counts and flags them.
Does it make a seating chart? It tracks which table each guest is at, the seats left and any table that's over capacity. It doesn't draw a floor plan.
Does it work with the WedPlanner PH Wedding Budget Planner? Yes, by hand. Type the estimated final headcount from the Dashboard into Expected guests in the Budget Planner. The files aren't linked.
I need help. Who do I contact? Email support@wedplanner.ph.
Price
PHP 799 · One-time purchase · Instant download of the ZIP (A4 and US Letter spreadsheets, the filled-in example, plus the read-me, license and customization guide)
